Employment Opportunities: Finance Director & Assistant to the Manager

FINANCE DIRECTOR & ASSISTANT TO THE MANAGER
JOB DESCRIPTION

Job Title:         Finance Director & Assistant to the Manager             Date:   4/15/2025

Department:    Administrative                                                             Hours:  Full Time, Exempt

Reports to:      Township Manager

Position Summary: 

As Hilltown Township’s Finance Director & Assistant to the Manager, you will be directly responsible for all fiscal matters throughout the Township. It will be expected for the ideal candidate to perform the accounting duties required for the collection, compilation, processing, recording and controlling of financial data.

Key Responsibilities:

• Serve as the Assistant Secretary and Assistant Treasurer to the Township Manager for the Township
• Coordinate with the Manager to submit all monthly, quarterly, and annual reports due for all reporting agencies
• Maintain accounts of all municipal financial transactions in accordance with established accounting standards for federal, state, local law, and the Second Class Township code
• Code and sort invoices, receipts and other documents to be properly processed and recorded
• Computer Data Entry for all receipts, disbursements, journal entries, etc.
• Periodic Account Analysis and Reporting
• Maintain other fiscal records in accordance with established accounting standards for federal, state, local law, and the Second Class Township code
• Inform the Township Manager of any irregularities or financial problems
• Assist the Township Manager with the preparation and monitoring of the annual Budget
• Work directly with accountants on annual audit for various accounts, including Liquid Fuel Funding
• Maintain all Township financial records in an orderly fashion for presentation to the auditors for the required annual audit.
• Handle phone calls and expedite complaints.
• Receive all money due to the Township and deposit the same promptly upon receipt thereof in the depositories selected by the Board of Supervisors.
• Complete journal entries as necessary
• Intake and maintain all escrow accounts for Township business
• Prepare a list of all bills received and submit it to the Board of Supervisors at a regular meeting for approval as part of their agenda items
• Prepare checks for payment of bills approved by the Board of Supervisors
• Maintain Township employee payroll records, and complete payroll bi-weekly
• Maintain databases, accurate information, and complete all necessary paperwork for all employee insurance plans, payroll deductions, wage garnishments, retirement plans, and DVIT plans
• Complete all State required financial forms for submission as required by law
• Assist the Township Manager in the preparation of financial projections and special financial reports.
• Attend and participate in municipal association meetings in order to maintain professional affiliations and keep abreast of new developments in municipal finance.
• Attend nightly meetings as required and complete minutes for Board and Commission meetings, when assigned
• Monitor and report on Township investments
• Any other reasonable duties deemed necessary by the Manager

Essential Functions of the Position:

• Maintain privacy of confidential records, correspondence, and files, particularly when handling employee payroll and information;

• Exercise independent judgment and initiative in execution of job functions with or without direct supervision or instruction;
• Communicate with the Township Manager to efficiently and timely provide reports for Board review prior to meetings;

• Work effectively under time constraints to meet deadlines and manage a number of different tasks concurrently with accuracy and attention to detail;
• Open to, and able to manage, changing priorities in daily activities;
• Ability to prioritize urgent requests and assignments over daily tasks;
• Ability to prepare, organize, and maintain financial system and software;
• Ability to familiarize and master all department procedures;

• Carry out job functions without posing a health or safety threat to self or others;
• Assist other departments as needed;
• Willingness to learn on the job skills as needed;
• Maintain acceptable attendance standards.

Minimum Requirements to Hold this Position:

1) Education/Experience/Training:

• Bachelor’s degree in Accounting/Business Administration or relevant field;
• Exceptional communication skills, both oral and written;
• Prior municipal accounting experience preferred.

2) Knowledge/Skills:

• Working knowledge of standard computer functions, MS Office applications, Adobe, financial software;
• Thorough knowledge of English in areas such as grammar, spelling, punctuation, typing, and filing procedures;

• Exceptional organizational skills and attention to detail, enabling you to manage multiple tasks simultaneously with accuracy and efficiency;
• Excellent communication and interpersonal skills, coupled with a customer-focused mindset and a passion for community service;

• Ability to handle stressful situations;
• Double-entry bookkeeping principles and procedures;
• Fund accounting;
• Adept at computer data entry and calculator operations;
• Good oral and written communication skills;
• Ability to work in a public-customer setting;
• Knowledge of requirements necessary to prepare Comprehensive Financial Reports;
• Knowledge of related administrative and managerial processes;
• Knowledge in the areas of purchasing, and bond procedures;
• Knowledge and skill in the understanding and use of the standards and principles used in the government finance area as defined by Generally Accepted Accounting Principles (GAAP) and Government Accounting Standards Board (GASB);
• Skill in recommending improvements when procedures are not meeting objectives;
• Skill and ability to oversee and advise on pension fund management and investment plans;
• Ability to plan, organize, and direct a comprehensive program of financial services;
• Ability to establish and maintain effective working relationships;
• Ability to exercise good judgment in evaluating situations and making decisions.

3) Licenses/Certificates/Registrations:

• Valid Driver's License.

4) Ability to Operate or Use the Following:

• Standard office equipment, including but not limited to: computer, printer, multi-line telephone, copy/scanner, postage machine, recording devices.

Physical Demands of Job:

• Ability to sit for extended periods of time while working;
• Constant hand, fingers and arm use, and excellent eye-hand coordination;
• Ability to hear clearly and speak intelligibly;
• To occasionally function in activities involving walking, bending, squatting, reaching, and climbing stairs;
• Ability to see and perform visual activity such as close paperwork, using a computer monitor, reading, and writing;
• Ability to lift and/or move up to 20 lbs.

Interested applicants should send their application form, resume, cover letter and three references to Hilltown Township Manager Deanna Ferry, dferry@hilltown.org, by midnight on May 16, 2025.